I. Meeting
was called to order by Don Danser at
II. First
topic of discussion was the history-making decision to postpone the Group Meets
from Saturday to Sunday because of the weather forecast of severe thunderstorms
and even tornadoes. Since we are now required to have busses and spectator
vehicles parked two miles away, there is no emergency shelter available for the
thousands of athletes, officials, and spectators that are in the park during
the event. There is no gambling when safety is the issue. As a result, we will
build in postponement dates and every one will be advised to check the NJSIAA
website on Friday and Saturday morning if a postponement is warranted in the
future. Again, it would have to be a threat of severe weather to postpone the
meets. Rain alone will not cause a postponement.
III. Correspondence
A.
A parent said that at the
group meet his son was not allowed to wear undergarments. Of course, he was
allowed, if the undergarments were within the rules. If what he was wearing was
not legal, he was probably told that he would have to fix the problem before he
could run.
B. Chris
Threston, Head Coach of Bishop Eustace proposed that the Non-Public A-B
Classification be done around a hard number (like 569) instead of 50% by size
(Larger half is A, smaller half B). This cannot be done under the present
constitution. [See more on this issue later]
IV Holmdel
Park – Just so all are aware of what the park requires, below is a summary of
five-page contract for the Group Meet and Meet of Champions which was received on
the Tuesday before the Group Meet.
1. NJSIAA
may use the park from
2. NJSIAA
must provide insurance with liability limits of $1,000,000 for bodily injury
and $1,000,000 for property damage. (Cost: $200.00)
3. NJSIAA
shall be required to park all spectators off site and acquire the services of a
bus company to provide shuttle busses for spectators and park patrons. Minimum
of 6 busses. [We hired 8 buses at a cost of $2,792]
4. No
busses carrying team members will be allowed to park inside the park. Coaches
shall be responsible for notifying the bus drivers when they are ready to be
picked up.
5. Certain
areas of the park are off limits to cross-country runners in order to protect
the natural resources and to insure the safety of all runners and visitors.
a. The
arboretum, sled hill, and the rental picnic areas
b. Park
buildings, patios, walkways, parking lots, and roadways are not to be used as
warm-up, running, or exercise areas.
6. Payment
of rental fee by November 1. [both meets: $2,360]
7. Paying
for Holmdel Police (at least 1) [we hired 2] to be scheduled from
8. Arrange
for ambulance crew and one certified athletic trainer to be on sit from
9. Provide
six people from
10. Paying
for 10 portable toilets to be in place for the meet. [We rent them for two
months. The Shore Coaches Association helps by paying for the clean outs every
Friday. [Cost to NJSIAA: $4,491]
11. Having
the proper number of officials to enforce the “runners only” area that is
beyond Hill Top Parking lot. [Total official fees for all meets: Sectionals
through M of C: $15,055]
12. The
maintenance road must be kept clear for emergency and park system vehicles.
13. No
dogs or bikes will be allowed on the course during the meet.
14. Providing
the park system with an estimated number of participants and updating that
number.
15. The
Park Manager must receive a copy of all materials given out to participating
schools regarding the meet, including the schedule prior to the day of the meet
16. NJISAA
may permit venders, up to 4 at $225 each. [New item. We may ask neighboring
schools like
17. An
onsite meeting between the race director and the park manager is required. [It
was held on Tuesday before the Group Meet where the contracts were signed.]
The
Meet of Champions contract was essentially the same, except for parking
(onsite) and length of time using the park.
V. Other
Tournament Expenses:
A.
Programs [all meets] $16.055
B. Auto Timing/Scoring [all meets] $3,920
C. Awards [all meets] - $12,818.04
D. Stage Rental - $1,430
E.
Portable Toilets other sites: $1,860
F. Trainers (all Meets) $1,875
G. Police other sites: $800
H. Other 5 site rentals: $2,100
I. Photographer: $840
VI. Classification
There
was discussion on whether or not boys and girls should be classified
separately.
A. Public
Schools
1. 310
Public schools said they have girls xc programs – 269 actually participated
this season, or 87% participated
2. 318
public schools said they have boys xc programs – 286 actually participated this
season, or 90%
3. Present
numbers, using 320 schools with cross-country, means that the schools are
divided into 80 per group with 20 per group per session.
|
Section |
Group I |
Group 2 |
Group 3 |
Group 4 |
|
|
North I |
15 +2 |
18 + 1 |
17 |
16+1 |
|
|
North 2 |
13 + 3 |
14 + 1 |
16 |
16+1 |
|
|
Central |
12 +4 |
17 +1 |
18 +1 |
17+1 |
|
|
South |
10+5 |
11+4 |
16 |
18 |
|
|
GIRLS TOTALS |
50+14=64 |
60+7=67 |
67+1=68 |
67+3=70 |
269 |
|
North I |
18 |
18 |
18 |
20 |
|
|
North 2 |
14+3 |
17 |
16 |
18 |
|
|
Central |
16+2 |
17 |
19 |
18 |
|
|
South |
18+1 |
15+3 |
17 |
18 |
|
|
Boys Totals |
66+6=72 |
67+3=70 |
70 |
74 |
286 |
The + numbers are schools
that submitted individuals. For example the North I Group I Entry figure of
15+2 means that 15 full teams were entered with two schools entering individuals.
The Committee felt no
changes were necessary based on the above data.
B. Non-Public
1. 24
Boys Non-Public A schools have programs, with 100% participation
2. 23
Boys Non-Public B schools have programs, with 70% participation
3. 19
Girls Non-Public A schools have programs with 100% participation
4. 28
Girls Non-Public B schools have programs with 75% participation
|
|
A |
B |
Total |
|
BOYS |
24 |
15+1 |
40 |
|
Girls |
18+1 |
19+2 |
40 |
|
|
43 |
37 |
|
5. The
committee felt that for Non-Publics, because of the number of single gender
schools, it would be better to classify the Boys and Girls separately.
VII. Rosters
A. Nearly
40% of the rosters turned in to Lou Fraulo contained more than 12 names. Unlike
most meets, we permit only 12 names to be submitted because each name must be
assigned a bib number because we are not asking the coaches to select ahead of
time which seven athletes will actually run in the meet.
B. Proposed
solutions
1. Make
sure the regulations stress that only 12 names can be submitted.
2. Mr.
Fraulo will not check for more than 12. When he submits the names to NJSIAAA
for the program, the names listed alphabetically after 12 will be automatically
dropped. If this results in a runner being dropped that the coach wants in the
meet, and it is not discovered before meet day, the school will be fined $50.00
per change required the day of the meet. This makes it imperative for coaches
to check their rosters on Mr. Fraulo’s website before they show up for the
Sectionals or [in the case of Non-Publics] the Group Meets.
VIII. Tournament
Regulation Changes:
A. Page 1 – October 21 and
B. Page 2
a. Add
in Bold and all caps ROSTER OF Maximum
of 12 BOYS and/or 12 GIRLS where the word roster appears. Do it here and every
time the word Roster is mentioned.
b. Lou
Fraulo’s website name has been shortened to LFRACING.COM
c. Sectional
Date is November 7, 2009 – also an SAT date. Athletes should be informed to
make alternate arrangements ahead of time if they need to take these tests on
that weekend.
d. Order
of events:
C. Page
3 (School lists will change to reflect changes in 2009 classifications)
a. Date
b. Lou
Fraulo’s Home Phone: 201-805-2078
c. Add
ROSTER OF Maximum of 12 BOYS and/or 12
GIRLS each place roster appears on this page.
d. Wayne
Letwink’s e-mail should read: Wayne.Letwink@comcast.net
D. Page
4 (School lists will change to reflect changes in 2009 classifications)
Add ROSTER OF Maximum of 12 BOYS and/or 12 GIRLS each place roster
appears on this page.
E. Page
5
a. Change
Group Meet Date to
b. Change
wording to reflect how Non-Publics will be classified, stressing boys and girls
will be classified separately in cross-country only, so a school with both boys
and girls may have the boys in one group and the girls in another. [change in
two places on this page.]
c. Change
Non-Public Entries Close Date to
d. Add
ROSTER OF Maximum of 12 BOYS and/or 12
GIRLS each place roster appears on this page.
e. Change
Entry Close Dates to
f. Change
update rosters closing date to October 28 for Publics, and
g. Change
Don Danser’s Home phone to 609-267-7314 and add his cell: 609-947-5593
F. Page
6 – Change Weather section to read:
Meets will be postponed only when threats
of severe weather, such as thunderstorms, are forecast. If you have any doubt
about whether or not the meet will be postponed, check the NJSIAA website: WWW.NJSIAA.ORG. or call your meet director.
G. Page
8 - Change wording to reflect how Non-Publics will be classified, stressing
boys and girls will be classified separately in cross-country only, so a school
with both boys and girls may have the boys in one group and the girls in
another.
H. Page
9
a. Change
Group Meet Date to
b. Race
Schedule:
I. Page
10
a. –
Totally new Non-Public classification based on gender.
b. Group Meet Award Awards Ceremony Schedule:
J. Page
11
a.
b. Change
Director’s Home Phone to 609-267-7314 and add cell phone: 609-947-5593)
c. Race
Schedule:
10:00
am – Girls Championship Race
K Page
14 – Change Group Meet Date to
L. Page
15
a. Change Cutoff Dates
Public: October 21, Non-Public: October 28
b. Add ROSTER OF Maximum of 12 BOYS and/or 12
GIRLS each place roster appears on this page.
M. Page 16- Add ROSTER OF Maximum of 12 BOYS and/or 12 GIRLS each place roster
appears on this page.
N. Page 17
a. Add ROSTER OF Maximum of 12 BOYS and/or 12 GIRLS each place roster
appears on this page.
b. Change website to LFRACING.COM
O. Page 18- Add ROSTER OF Maximum of 12 BOYS and/or 12 GIRLS each place roster
appears on this page.
P. Page 19 – Entry form
a. Change Sectional Date to
b. Add ROSTER OF Maximum of 12 BOYS and/or 12 GIRLS each place roster
appears on this page.
Meeting was
adjourned at